HIRING SPACES
Make sure the room suits your meeting’s purpose. As well as size, layout and natural light, consider facilities like Wi-Fi and presentation equipment. A comfortable, well- equipped space improves focus and productivity, while ensuring the meeting runs smoothly within your budget. Karis Parker, Mantle Space
It’s also important to check catering options offered and enquire if this is provided on site. If it needs to be ordered in, ensure the timings match your meeting agenda. Tracey Brockman, South Cambridgeshire District Council
Facilities
Consider reading reviews and arranging a visit ahead of your meeting to check for facilities such as Wi-Fi, screens, projectors, power sockets and extension cables – and that technical support is on hand if you need it. Tracey Brockman, South Cambridgeshire District Council
Refreshments
Meeting goals Seeking the perfect space to host a meeting or conference? Local experts share their top five aspects to consider
It’s important to ensure the comfort of your delegates, so make certain the room or space is large enough to avoid overcrowding, and private enough that you don’t experience distractions. The right space will help make your event both productive and successful. There should be good lighting, ventilation
Look for a setting that elevates your event: the right environment can transform a standard meeting into a memorable experience. Choosing a venue that combines heritage with contemporary facilities allows you to offer delegates something beyond the expected. A distinctive setting not only enhances engagement but also leaves a lasting impression on attendees. Sebastiana Gasa, St Catharine’s College
and temperature control. Tracey Brockman, South Cambridgeshire District Council
Location
Mantle Space mantlespace.co.uk South Cambs Connect scambs.gov.uk/south-cambs-connect St Catharine's College caths.cam.ac.uk FIND OUT MORE
Choose a location that’s easy for attendees to reach, with good transport links and parking on site or nearby. A convenient venue reduces late arrivals and helps set a positive tone
Consider, is the location easy to find? Is public transport readily available? How far is the final walking distance to the venue? Nobody wants to arrive at a meeting soaked through if it rains! Alternatively, does the venue offer parking for those travelling by car. Are there any fees? Tracey Brockman, South Cambridgeshire District Council
from the start. Karis Parker, Mantle Space
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